Privacy Policy

1. Introduction

VGM Partners Ltd. ("VGM Partners," "we," "us," or "our") helps companies building power, utilities, grid and data center projects find and hire project professionals. This Privacy Policy explains how we collect, use, share and protect personal information about:

• Visitors to our website, www.vgmpartners.net
• Clients and prospective clients who ask us to help fill roles
• Professionals we identify, contact or put forward for roles ("professionals")

By using our website or services, you acknowledge that your information will be handled as described in this policy. If you do not agree, please do not use our website or services.

2. Information We Collect

2.1 From Clients and Website Visitors

When you request a shortlist or contact us, we collect the information you send us, such as your name, email address, company, the role you need to fill, the project location, the start date and whether the role is contract or permanent.

2.2 About Professionals

To find people for our clients' projects, we collect professional information about people working in our sectors, such as:

• Name and contact details
• Current and past roles, employers and projects
• Skills, certifications and professional licenses
• Expected availability, for example when a current project is due to finish
• Location and willingness to travel or relocate
• Information you share with us, such as a CV, rate or salary expectations and job preferences

We obtain this information from:

• Public records, such as public energy, grid and construction project records
• Licensed professional data providers
• Our own database of professionals we have worked with or spoken to
• You directly, and people who refer you to us

2.3 Automatically Collected Information

Our website does not use advertising or analytics cookies. Our web host keeps standard server logs, such as your IP address, browser type, the pages requested and the time of each request, to operate and secure the website. Our pages load fonts from Google Fonts, so your browser also connects to Google's servers, which receive your IP address.

3. How We Use Information

We use personal information to:

• Respond to requests and provide our services to clients
• Identify professionals whose experience and availability match a client's project, and rank them by role, seniority, sector and availability
• Contact professionals about opportunities
• Prepare shortlists and introduce professionals to clients
• Manage our relationships with clients and professionals, including invoicing
• Operate, secure and improve our website and services
• Comply with legal obligations and enforce our terms

We use software to help rank professionals for a role, and our shortlists show the reasons behind each ranking.

4. How We Share Information

We do not sell or rent personal information. We share it only in the following circumstances:

• With Clients: When we put a professional forward for a role, we share relevant details, such as their experience, project history and availability, with that client.
• Service Providers: With companies that host our website and email, provide professional data or otherwise support our business, who must protect the information.
• Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition
• Legal Requirements: When required by law or to respond to legal process
• Protection of Rights: To protect the rights, property, or safety of VGM Partners, our clients, professionals, or others
• With Your Consent: With your consent or at your direction

5. Data Security

We use reasonable technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, so we cannot guarantee absolute security.

6. Data Retention

We keep personal information for as long as we need it for the purposes in this policy, including keeping professionals' records so we can consider them for future roles, unless a longer retention period is required or permitted by law. When we no longer need information, we securely delete or anonymize it. Professionals can ask us at any time to remove their information from our database.

7. Your Rights and Choices

Depending on where you live, you may have the right to:

• Access the personal information we hold about you
• Correct inaccurate or incomplete information
• Delete your personal information
• Object to or restrict how we use it
• Receive a copy of your information in a portable format
• Withdraw consent where we rely on it

Professionals can also ask us to stop contacting them about opportunities. To make a request, email info@vgmpartners.net. We may need to verify your identity before we act on a request.

8. International Data Transfers

VGM Partners is based in Canada and our services focus on projects in the United States. Your information may be stored and processed in Canada, the United States or other countries where our service providers operate. When we transfer information, we take steps to protect it as required by applicable law.

9. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will delete it.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post the new version on this page and update the "Last Updated" date. Please review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

VGM Partners Ltd.

330 Bay Street, Suite 1400
Toronto, ON M5H 2S8, Canada

Email: info@vgmpartners.net

Website: www.vgmpartners.net